Marketing Operations Coordinator

Job Description

• Maintain clean, accurate and organized marketing data.
• Manage updates in HubSpot.
• Help organize and digitize overall marketing information.
• Support user access, templates and file structure for the marketing drive.
• Support and implement necessary software integrations.
• Using Trello, help to maintain and manage the status of marketing projects and deliverables.
• Coordinate proposal development, including scheduling kick-off meetings and preparing materials.
• Prepare and support interview presentations and meeting collateral.
• Document and refine internal processes for content production, event preparation and recurring communications.
• Develop and update project sheets, staff resumes and brochures.
• Maintain and update branded templates for proposals, presentations, social media, ads and signage.
• Help to save new business content as it relates to the organization of proposals and presentations.
• Support internal communications, including newsletters and social share emails.
• Organize, edit and size photography and video assets for marketing use.

Events

• Coordinate logistics for industry events and tradeshows.
• Support company events, including guest lists and tracking attendance.
• Conduct post-event surveys and compile feedback for internal reporting.

Requirements

• Strong in organization and workflow coordination.
• Excellent attention to detail and confidently manage digital tools, data and marketing processes.
• Highly organized, with the ability to manage multiple priorities and maintain structured processes and file systems.