Administrative Specialist, Marketing & Public Affairs

Salary: $40,747.20 - $42,825

Job Type: Full-Time

Job Number: FY2300632

Location: Main Campus - Baytown, TX

Division: President's Office

Position Overview

Starting Salary Range is $40,747.20 - $42,825. The initial salary offer is commensurate with education and related work experience.

This role is designed for a motivated, detail-oriented professional who loves organization, problem-solving, and creativity. The Administrative Specialist serves as an integral member of the Marketing and Public Affairs team and provides daily operational leadership to Navigator Press. This individual will manage administrative tasks, financial and budget processes, and support the executive director and MPA team administratively. The position offers opportunities to exercise creativity through involvement with social media, promotional campaigns, and print and digital collateral.

Essential Duties & Responsibilities

Administrative and Marketing Duties

Administrative Coordination: Maintain department calendars, schedule meetings, take meeting notes, and track deadlines, make travel arrangements for MPA team members. Support the executive director with project management tasks.
Financial Support: reconcile department credit card transactions, prepare purchase orders and track invoices, assist managers with monitoring department budgets using enterprise software, assist with vendor contracts and payment follow-up.
Campaign Support: Assist with planning and execution of marketing campaigns, including preparing collateral, ordering giveaways, proofing materials, and coordinating with internal stakeholders.

Navigator Press Responsibilities

Greet and assist faculty, staff, and students placing orders, enter and track print jobs, ensuring timely completion and quality standards.
Manage the processes intentionally to expand services and capacity.
Assist when needed with finishing processes (binding, cutting, laminating), monitor inventory and reorder supplies as needed.
Learn basic print production and equipment troubleshooting (training provided).
Serve as back-up to Print Shop Manager in their absence.
Ensure excellent customer service and positive representation of Navigator Press.

Additional Duties & Responsibilities

On-campus position with some workdays split between the Navigator Press shop floor and the Marketing office.

Minimum Education, Experience, Knowledge, Skills & Abilities

High school diploma or equivalent (G.E.D.).
One (1) year of related work experience.
Demonstrated experience with administrative, clerical, or customer service work.
Strong organizational and problem-solving skills with high attention to detail.
Excellent communication skills - written, verbal, and interpersonal.
Comfort with learning enterprise software systems (for budget, purchasing, and job tracking).
Basic computer proficiency (Microsoft Office, Google Workspace).
Collaborative: Enjoys working on a team and helping colleagues succeed.
Creative: Brings ideas to marketing campaigns and finds fresh ways to tell stories.
Resourceful: Willing to learn, problem-solve, and manage multiple priorities.
Customer-Focused : Friendly and service-oriented, making the Marketing office and Navigator Press a welcoming space.
Some standing, lifting (paper boxes up to ~30 lbs), and walking required.
Standard weekday hours, with occasional early/late hours during major campaigns or events.

Preferred

Associate's (or higher) degree
Experience supporting a marketing or communications function.
Knowledge of social media platforms and content creation best practices.
Familiarity with graphic design software (Adobe InDesign, Photoshop, Canva).
Exposure to printing, publishing, or production environments.
Interest in storytelling, photography, or video production.

Lee College does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, age, disability, veteran status, genetic information or any other basis protected by law.

To apply, please visit

https://www.schooljobs.com/careers/lee/jobs/5138913/administrative-specialist-marketing-public-affairs

jeid-d269c616bde5764ba1888a31f7bb71ed

Posted by the FREE value-added recruitment advertising agency

Skills

Administrative Skills, Adobe InDesign, Adobe Photoshop, Advertising Agencies, Best Practices, Billing, Budget Management, Budgeting, Budgeting Software, Calendar Management, Campaigns, Card Processing, Communication Skills, Computer Skills, Content Development, Customer Relations, Customer Support/Service, Detail Oriented, Enterprise Applications, Financial Support, Graphic Design, Graphics Software, High School Diploma, Identify Issues, Interpersonal Skills, Leadership, Marketing, Marketing Campaign, Marketing Communications, Marketing/Sales Collateral, Meeting Minutes, Microsoft Office, Multitasking, Order Processing, Organizational Skills, Photography, Presentation/Verbal Skills, Printing, Problem Solving Skills, Process Management, Production Systems, Project/Program Management, Promotional Programs, Proofreading, Public Affairs, Purchase Orders, Purchasing/Procurement, Quality Metrics, Recruiting/Staffing Agency, Retail Management, Social Media, Storytelling, Team Player, Time Management, Travel Planning, Video Production, Writing Skills